How to Add, Edit, or Delete Payroll Item list into QuickBooks

How to Add the Payroll Item List in Quickbooks Desktop?

In QuickBooks Desktop Payroll, users can easily create and add the Payroll item list. For information on how to do it, go with the below guidelines:

  • Click on the QuickBooks Desktop menu 
  • Choose the list from the drop-menu options
  • Go to the Payroll item list at the lower left
  • Now, you have to choose the Payroll item button 
  • Click on the New button and then choose the Custom setup 
  • Click on the Next button 
  • Choose the Wage and then move forward with displayed guidelines 
  • After this, you need to add the Payroll item list and click on the Next button 
  • Enter the name of the list of the item and click on the Next button 
  • Select the expense account that you need to list of item to track
  • Click on the Finish button and you are all done with this program 

How to Add Payroll Item list in Quickbooks Online?

  • Open your QuickBooks, choose the Employees menu 
  • Click on the Employee Centre
  • From the available preferences, you have to choose the Employee Centre
  • Hit the double-click on the Employee name and choose the Payroll info tab
  • Go to the blank area which is just below the Item name column
  • Now, you have to choose the drop-down arrow and select the payroll  item list 
  • In the annual rate column, you need to enter the employee’s hourly rate
  • Click on the Ok button to save all changes

How to Edit/modify Payroll Item list in Quickbooks Desktop?

To edit the Payroll Item list in the QuickBooks Desktop, you need to perform the below steps:

  • The first step is to choose the List menu 
  • Click on the Payroll Item list 
  • Now, you have to choose the item list and click on the Edit menu 
  • Then, you have to choose the Next twice and then enter the accurate tracking type
  • Click on the Next button and choose accurate taxes
  • Now, choose Calculate Based on Quantity 
  • After this, you have to enter the limit type if all employees include the same rate and limit 
  • In another case, if employees don’t have limit and default rate but having the same limits and rates then you need to enter the Amount
  • Click on the Finish button and you are all done with this program 

How to Edit/modify Payroll Item List in Quickbooks Online? 

In QuickBooks Online, you can easily edit/modify the payroll item list if it is required 

  • Open your QuickBooks Payroll  account 
  • Then, choose the Employees 
  • Now, choose the payroll item list and the name of the Employees
  • Hit the right-click on it and choose the Edit option 
  • Make all changes that you want to make 
  • Click on the Save and Ok button to end with the program

You can also edit in another way 

  • From the QuickBooks Payroll, you have to choose the Setup
  • Go to the Deductions/contribution section. You only have a choice to edit the name of the provider in the field 
  • Back to the QuickBooks Online Payroll page and then choose the workers 
  • Click on the Employees
  • Choose the name of the name 
  • Then, choose the Edit option which is just next to the deduction item  
  • Make all required changes and click on the Ok button

How to Delete Payroll Item List in QuickBooks Desktop?

In the QuickBooks Desktop version, you can easily delete the payroll item list with the following steps:

  • Click on the Employee menu from the top menu bar 
  • Then, select the Payroll Centre and then click on the Pay Employees tab
  • Find and hit the click on the Payroll in the recent payroll field 
  • Now, you need to select the list of payroll item you required 
  • Click on the Delete button
  • A confirmation message will appear on your screen, click on the Yes button and you are all done with this program. 

How to Delete Payroll Item List in Quickbooks Online?

You can easily remove a deduction from the employee’s setup but it will remain in the payroll item list if the deduction was already used. Which means you can fully delete it from the list.

To do not-in-use, perform the below steps:

  • Firstly, you have to choose the Employees and click on the “Name of the Employee” option 
  • From the Deduction and contribution section, choose the Edit option  
  • Click on the trash bin icon. Then, you have to choose the remove to confirm deletion 
  • Go back to the QuickBooks Online Payroll homepage 
  • Click on the Employees section and then choose the name of the Employee
  • Hit the next click on the Edit option which is given next to the deduction item 
  • Choose the trash bin icon which is based on the deduction item 
  • Then, choose the Yes button to give a confirmation

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Need Professional Help?

If you get stuck anywhere in the process, feel free to get in touch with Payroll.AccountingErrors Support Team.

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